Company Overview

Raich Companies is a growing real estate investment and property management company currently managing 20+ rental units with aggressive expansion plans to exceed 100 units within 2 years. We are seeking an adaptable professional to grow with us as we scale our operations.

Position Summary

We are seeking a versatile Property Administrator/Coordinator to support our multi-family property management and record-keeping operations. This is a great opportunity for someone early in their property management career who is looking to grow — this is a dynamic, evolving role ideal for someone who thrives in a growth environment and wants to build something from the ground up alongside an expanding company.

Required Qualifications

Experience:

• Minimum 12 months of experience with rental property management
• Experience with Tax Credit (LIHTC), Section 8, and/or Housing Choice Voucher Program administration preferred, but not required
• Basic bookkeeping or record-keeping experience helpful
• Experience with new construction draw coordination and contractor management preferred

Technical Skills:

• QuickBooks experience preferred
• Comfortable learning and utilizing multiple software platforms for payments and operations
• Property management software experience (Yardi, RealPage, Buildium, Turbo Tenant or similar) preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Adaptable to new technology and cloud-based systems
• Experience working in BuilderTrend platform or similar

Compliance Knowledge:

• Familiarity with HUD regulations, Fair Housing Act, and Minnesota Housing compliance requirements a plus
• Understanding of Housing Tax Credit (HTC) income and rent limits a plus
• Familiarity with Section 8 certification, recertification, and reporting requirements a plus
• Willingness to learn affordable housing compliance monitoring and documentation

Key Responsibilities

Property Management:

• Oversee daily operations of 20+ rental units (growing to 100+)
• Manage tenant relations, leasing, move-ins/move-outs, and lease enforcement
• Conduct property inspections and coordinate maintenance operations
• Handle tenant concerns, work orders, and emergency response
• Ensure compliance with all federal, state, and local housing regulations
• Process Section 8 voucher payments and coordinate with housing authorities
• Perform annual certifications and recertifications for subsidized units

Record Keeping:

• Maintain accurate and organized property records
• Manage rent collection; issue late fees and/or eviction notices when applicable

Construction & Development Coordination:

• Track and coordinate construction draws for new build projects
• Review and process invoices from general contractors and subcontractors
• Maintain certificate of insurance (COI) tracking for all contractors and vendors
• Document construction progress and coordinate payment schedules
• Serve as liaison between ownership and general contractors
• Coordinate the transfer of all utilities into the correct name for billing on new property purchases and/or sold homes

Administrative & Marketing Support:

• Distribute property mailers and marketing materials (materials provided; creation not required)
• Handle general administrative tasks as needed, including but not limited to visiting properties, serving as the on-site coordinator for tenant move-ins/move-outs, and assisting ownership and leadership staff with miscellaneous projects such as distribution of marketing materials
• Assist with insurance audits, including gathering and organizing required documentation
• Maintain organized filing systems (physical and digital)
• In charge of tenant communications and notices
• Assist owner and leadership with additional tasks as needed
• Support special projects as the company grows
• Minimal in-state travel required within Minnesota to support property visits and on-site coordination

What Makes This Position Unique

Growth & Evolution: This role will evolve significantly as we expand from 20 to 100+ units. Early responsibilities focus on foundational property management and record keeping, but will grow to include:

• Team leadership and supervision as we add staff
• Systems development and process improvement
• Expanded portfolio oversight
• Strategic planning and operational decision-making
• Potential advancement to Director of Property Management or Operations Manager

Ideal Candidate: We’re looking for someone who:

• Thrives in a startup/growth environment
• Is comfortable wearing multiple hats
• Takes initiative and ownership
• Wants to build something meaningful from the ground up
• Values autonomy and the opportunity to shape their role
• Is excited about learning and expanding their skill set
• Sees challenges as opportunities

Compensation & Details

• Salary Range: $36,000 – $48,000 annually, depending on experience
• Performance reviews at 90 days and 12 months
• Growth Potential: Earning potential grows as we scale. This position offers long-term growth and increased earning potential as we scale
• Location: Minnesota (location/flexibility to be discussed)
• Schedule: Full-time, Monday-Friday with occasional after-hours availability for emergencies
• Involves minimal travel within the State of Minnesota to support property visits, on-site move-in/move-out coordination, and other on-location administrative duties
• Valid driver’s license required with reliable transportation
• Must be comfortable working independently and managing multiple priorities

Why Join Our Team?

This is not your typical property management position. You’ll have the opportunity to:

• Build systems and processes from scratch
• Have direct input on company operations and growth strategy
• Grow your career alongside a rapidly expanding portfolio
• Work in a dynamic, entrepreneurial environment
• Be recognized and rewarded as we succeed together

If you’re looking for a stable, corporate role with established procedures, this isn’t the right fit. But if you’re excited about being part of a growth story and shaping your own future, we want to hear from you.